mailCONTACT US
This is an introduction to how to make inquiries about school exchanges as part of a Japan Educational Travel program and how to apply for these school exchanges.
1. Inquiries about Exchange with Japanese Schools
Please refer to the following contacts for questions related to exchange with Japanese schools.
forumInquiries to Japanese Local Governments
If your school has prior experience of completing an educational travel to Japan:
Please contact directly to the office of the prefecture in the desired location.
* You may also be required to submit an application form specific to the relevant prefecture.
forumInquiries to JNTO
If your school has no prior experience of completing an educational travel to Japan:
Please contact JNTO if you have any general questions relating to educational travels to Japan and/or school exchanges.
- We do NOT arrange the itinerary or accommodation during your stay in Japan. We only assist in finding a host school for the exchange.
- We do not offer individual study abroad.
- We only provide support in Japanese and English.
JNTO Global Projects Section | E-mail:education@jnto.go.jp (Japanese & English Support) |
---|
2. Apply to Search for a Host School
If you are considering only one prospective destination (prefecture) for your school exchange:
The prefectural contact office will search for your host school in Japan. Please read all the precautions on this page and apply directly to the office of the prefecture in the desired location.
If you are considering multiple prospective locations (prefectures) for your school exchange:
Japan National Tourism Organization (JNTO) can apply to the prefectural contact offices on your behalf. Please read all the precautions on this page and agree to the contents before filling out all required items and submitting the application form from this page.
Applicants eligible to search for host school
remove addApplicants who are eligible for the host school search must belong to one of the following groups:
- Teachers from schools outside of Japan who wish to visit Japan to conduct an exchange program with a Japanese school
- Travel agency employees in or outside of Japan who have received a request for arrangements from ① above and are fully familiar with the details of the arrangements
- Employees of a travel agency outside of Japan that organizes and sells tours featuring exchange programs with Japanese schools.
The following applicants are not eligible for the host school search:
- Individual applicants
- Applicants who only wish to visit a school without conducting an exchange program at a Japanese school.
What to prepare ahead of the application
remove add1. When applying to the prefectural contact office:
- Application form for the prefecture (please send an e-mail to the prefectural office expressing your desire for a school exchange → fill out the application form provided by the prefectural office and submit it)
- An itinerary detailing the schedule for each day during the educational trip to Japan, including departure and arrival flights and times, destinations and times for visits, places and times for meals, hotels, transportation within Japan, etc. (to be submitted with the application form)
- Documents, e-mails, etc. confirming that airline tickets have been reserved for all participants (to be submitted with the application form)
- Documents or e-mails, etc. confirming that hotels in Japan have been reserved for all participants (to be submitted with the application form).
2. When applying through JNTO:
Please send only the application form on this page and ② above.
*The application form and supporting documents will be shared with prospective host schools.
Unfavorable periods for school exchanges
remove add- Summer vacation: Late July to late August
- Winter vacation: Late December to early January
- Spring vacation: Mid-March to early April
- Mid-term examinations for the first semester: Mid-May to late May
- Final examinations for the first semester: Late June to early July
- Mid-term examinations for the second semester: Late September to early October
- Final examinations for the second semester: Late November to early December
- Final examinations for the third semester: Late February to early March
Application Deadline
remove add*If you do not apply at least 3 months (90 days) in advance, the application may be rejected by the prefectural office.
Process after submission
remove add- Find a host school through the prefectural contact office
- Host school discusses and approves the school exchange
- Host school finalized
- Discuss the schedule for the day of the exchange between the two schools in advance
- If necessary, students from both schools prepare and practice performances, presentations, etc.
Requests we cannot respond to
remove addPlease ensure to avoid these actions
remove addOther points to note
remove addhttps://www.japan.travel/en/privacy-policy/
Obtain the JNTO Application Form
If you are considering multiple prospective locations (prefectures) for your school exchange and would like to apply to the prefectural contact offices via the Japan National Tourism Organization (JNTO), please confirm the information below and click the button to obtain an application form.