Here are answers to some frequently asked questions about educational travels to Japan.
About school exchange programs
Is it difficult to find a Japanese host school?remove add
The difficulty of matching depends on your preferred dates, number of students, prefered exchange location, and other factors. It will be difficult to find a host school in less than two months before arrival. So, we advise you to submit the application forms as soon as you finish booking your flights and accommodation.
How long will it take to find a host school?remove add
It depends on the location of the school, but the matching usually takes about two months. It may take a longer time during periods which are particularly busy at schools and periods of personnel changes. These periods include: the ends and beginnings of the academic year (March - April), summer vacation (July - August), New Year holidays (early December - early January), and exam periods (late-January to early-March in junior and senior high schools).
When is the easiest period for school matching?remove add
It depends on schools and their locations. In general, October and November are the easiest times for matching.
Is there a leaflet or booklet with a list of host schools?remove add
Available host schools change every year, so we are afraid there is no booklet with a candidate exchange school list.
Is it possible to have a school exchange from morning to afternoon?
Exchanges arranged at Japanese schools generally last for 2 to 3 hours. If you are interested in having an exchange from morning to afternoon, since the situation differs from school to school, please contact and discuss your plans with JNTO first.
About applying for a school exchange
Is there anything I should be careful about when applying for a school exchange?remove add
1. Once the host school is decided, please refrain from contacting them directly. 2. Do not apply for host schools in multiple ways at one time. 3. It may cause problems if you ask a travel agency who does not win the bid to find a host school. Please beware. 4. It is important that the travel agency who won the bid to keep in close contact with the Japanese side. If any changes are to be made, please notify the Japanese side immediately. Also, please avoid any cancellation without a valid reason.
Is there anything I should pay particular attention to when completing the application forms?
Please write down clearly the number of students, gender of students, and school year of students. (If the number of participants is not definite yet, please put down a minimum number.) Also, please specify your travel date and the type of school you wish to have an exchange with. Also information regarding your booked flights tickets and accommodation is required when applying. By providing adequate information is more likely to find and match an exchange school smoothly and effectively.
What should I do if I have to cancel the school exchange due to unavoidable circumstances after I have submitted the application form?remove add
1. If the unfortunate situation arises that you must cancel the application, please first immediately contact JNTO. 2. If, when cancelling, the host school is not yet been decided, it will be no problem if you contact JNTO immediately. 3. If, when cancelling, the host school has already been decided, it will affect local administrative processes and may affect the host schools’ willingness to host exchanges in the future. So in this case, it is essential that you submit formal apology letters to the host school and Japanese authorities concerned.